The Health and Safety File is the legal document handed to the building owner at project completion. It captures hazards present in the building for the safety of future workers. Inadequate files routinely surface during refurbishment and resale.
Why the file matters
The file ensures future workers know hazards before opening a wall, accessing a roof, or modifying services. Common scenarios it protects against: drilling into hidden services, disturbing asbestos, opening into fragile roofs.
Required contents
- Description of the work
- Residual hazards (asbestos, fragile surfaces, special equipment)
- Key structural principles (load paths, restraint, lateral stability)
- Hazardous materials (asbestos, lead, hazardous substances)
- Services information (utilities, mains positions)
- Maintenance access provisions
- Specialist equipment (lifts, plant)
- As-built drawings
What it shouldn't contain
- Routine O&M information (separate operations manuals)
- Marketing brochures
- Routine specifications
Brevity helps — a 50-page file is more useful than a 500-page one nobody reads.
Responsibilities
- Principal Designer compiles and updates
- Principal Contractor supplies construction information
- Client receives and retains for life of building
Format
Digital format preferred. Indexed, searchable, with embedded drawings and photos. Email PDF or share via cloud platform.
Updates
The file is a living document — update with each subsequent project that affects building hazards.
MCFAR contributes to H&S Files on engineered projects.
Need expert engineering on your project?
MCFAR GROUP has been delivering structural engineering, building, and plumbing services since 1998. Talk to our team about your build, retrofit, or renovation.
Request a QuoteFrequently Asked Questions
Who owns the H&S File?
The client. Pass to subsequent owners on sale.
How long do I keep it?
For the life of the building.